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| On behalf of Japan Skating Federation,the Organizing Committee has the honor and pleasure to invite you to a competition in the |
Samsung ISU World Cup Short Track Speed Skating
2008/2009 |
which will be held at
the Nagano-City Wakasato Multiple Sports Arena (Big Hat), Nagano, Japan
on December 5 – 7, 2008 |
| The competition will be held under the 2008 ISU General Regulations and Special Regulations/Technical Rules for Short Track Speed Skating and ISU Communication No. 1501. |
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| ---General Regulations--- |
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The competitions will be conducted in accordance with the 2008 ISU Regulations and relevant Communications. Participation is open to all ISU Members. This competition is part of the Samsung ISU World Cup Short Track Speed Skating 2008/2009. |
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| ---Distances--- |
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Individual |
500, 1000, 1500(#1), 1500(#2) meters Ladies and Men |
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Relay |
3000 meters Ladies, 5000 meters Men |
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| ---Track Conditions--- |
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The Big Hat Arena has an artificially refrigerated indoor ice surface of 60 x 30 meters. Protective padding covers the boards in accordance with Rule 280, paragraph 5 and ISU Communication No. 1512. The standard track will be laid out 111.12 meters to the lap. |
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| ---Entries--- |
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a) |
Entries can only be made using the official Entry Form for World Cup Short Track Speed Skating. |
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b) |
Preliminary entry with names and requirements of accommodation must be submitted by November 4, 2008.
Final Entries must reach the Organizing Committee by letter, fax or electronic mail not later than November 29, 2008 (see ISU Communication No. 1501, paragraph 4).
Entries must be accompanied by the official "ISU Declaration Form” as per Rule 131. Entries by fax or e-mail must be confirmed by a letter sent out simultaneously to the Organizers (Rule 115, paragraph 5).
The completed Declaration Form must be signed by the competitors and also by all officials (including team officials) appointed by the Member serving at an ISU Event (Assistant Referees, Assistant Competitors Steward, Team Leaders, Coaches, Team Medical Doctors, Physiotherapists, Team Officials who are requesting accreditation for the Event).
In case of competitors who are not full of age (under 18), such Declaration must be co-signed by at least one of the parents or other guardian at law.
Each Entry Form and Declaration Form must be signed by an authorized ISU Member Representative such as President, General Secretary, Executive Director, CEO (Rule 104, paragraph 4).
For more details please refer to Rules 115, 131, ISU Communications Nos. 1501 and 1523 or any update of these Communications.
Competitors must be present in Nagano at the latest at 18:00 hours on Thursday, December 4, 2008 or the Organizing Committee must receive documented proof that the competitors are in transit and will arrive in due time for the World Cup Competition. Competitors who do not comply with these requirements will be excluded. |
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| ---Citizenships/Residence Requirements and Clearance Procedure--- |
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In accordance with Rule 109 of the ISU Regulations and ISU Communication No.1420, all skaters who do not have the nationality of the Member by which they have been entered or who, although having such nationality, have in the past represented another Member, must produce an ISU Clearance Certificate. |
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| ---Seeding Procedure--- |
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The make up of the first qualifying round of each distance shall be based on the current distance ranking following the principles of Rule 296, of the 2008 ISU Regulations. Progression to subsequent qualifying rounds shall be according to Rule 295, paragraph 2. |
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| ---World Cup Points--- |
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The points scoring at the World Cup Competition is made in accordance with ISU Communication No.1501, paragraph 9. |
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| ---Anti-Doping--- |
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Anti-Doping tests will be carried out according to the ISU Anti-Doping Code, as given in the applicable ISU Communications (ISU Communications Nos.1447, 1448 & 1520, or later updates). |
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| ---Ice Training--- |
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The Organizing Committee will arrange free ice training on Thursday, December 4, 2008 for all participating teams. Extra practices will be provided from December 2 to 3, 2008. Each training session (50 minutes) will be charged 15,000 JPY. If two or more teams agree to share one training session, both (all) of them can share the cost. |
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| ---Liability--- |
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In accordance with Rule 119 of the ISU General Regulations, the ISU, Japan Skating Federation and The Organizing Committee assume no responsibility for or liability with respect to bodily or personal injury or property damage incurred in connection with the Samsung ISU World Cup Short Track Speed Skating Competition. Each Member is solely responsible for providing insurance coverage thereto. |
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| ---Accommodation--- |
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All participants should bear their own expenses for accommodation.
The cost of a room and meal at the official hotel is as follows:
(all in Twin-bed room, including taxes): |
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 Twin use (per person per night):
Single use (per night): |
13,350 JPY (With three meals)
14,700 JPY (With three meals) |
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*Payment: Cash; in JP¥ or Credit card; VISA, Master, Diners Club, American Express |
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All arrangements for accommodations must be made through the Organizing Committee. |
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| ---Official Hotels--- |
| The Organizing Committee will arrange hotel reservations for the participants at the following official hotels; |
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Hotel Kokusai 21 |
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576, Agata-machi, Nagano City, Nagano Pref., Japan, 380-0838
tel: +81 26 234 1111 fax: +81 26 234 2365
website: http://www.kokusai21.co.jp |
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Hotel Saihokukan |
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528-1, Agata-machi, Nagano City, Nagano Pref., Japan, 380-0838
tel: +81 26 235 3333 fax: +81 26 235 3365
website: http://www.saihokukan.com |
| Hotel requirements must be communicated to the Organizing Committee as soon as possible, but no later than Tuesday, November 4, 2008. |
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| ---Transportation--- |
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The Organizing Committee will provide transportation between New Tokyo International Airport (Narita Airport) and the official hotels, from Monday, December 1, 2008 to Monday, December 8, 2008. The travel expense will be 3,000 JPY per person (one way) by bus for every team members. Expenses for team officials, who do not accompany their team members, are to be borne by themselves.
The Organizing Committee will also provide transportation between the official hotel and the Big Hat during the competition days and the training periods, starting from Tuesday, December 2, 2008.
The date, airline, flight number, expected time of arrival and the date and time of departure should be communicated to the Organizing Committee as soon as possible, but no later than Tuesday, November 4, 2008. Please include the amount of special equipment (e.g. bicycles, massage tables, etc.) that needs to be transported. |
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| ---The Organizing Committee--- |
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All entries, hotel reservation and media accreditation requests, as well as other inquiries should be addressed as soon as possible to: |
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The Organizing Committee: Samsung ISU World Cup Short Track 2008/2009, Nagano, Japan |
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C/O Japan Skating Federation
Kishi Memorial Hall 1-1-1, Jinnan, Shibuya-ku, TokyoS, 150-8050, Japan
TEL +81 3 3481 2351 FAX +81 3 3481 2350
e-mail:; info@skatingjapan.or.jp |
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